Although there is no standard format exist for packing lists a packing list that will be used in an international trade transaction should cover below points;
Name of the Exporter, address and contact details. : "consignor"
Name of the Importer, address and contact details : "consignee"
Title of the document, packing list number, packing list date : "Packing List Date : 26.June.2012", "Packing List No : PL 26062012"
Definition of goods : "Crushing and Screening Machine" etc...
Delivery term : "FAS ANTWERP PORT, Incoterms 2010", "FOB PORT OF SINGAPORE, Incoterms 2000" etc...
Quantity : "10Mtons of "Titanium Dioxide Rutile"
The type of package (such as pallet, box, crate, drum, carton, etc.)
Total number of packages (such as pallets/boxes/crates/drums, etc.)
The contents of each package
The package markings, if any, as well as shipper's and buyer's reference numbers
Reference to the associated commercial invoice such as the invoice number and date
A purchase order number or similar reference to correspondence between the supplier and importer
An indication of the carrier (sealine, airline, shipping line or road hauler)
Reference to the transport document, bill of lading or air waybill number
Reference to the vessel name, container number, truck plate number or air waybill number according to mode of transport
Signature and stamp (not required under letter of credit rules but it is asked by most of the custom authorities and government institutions.)
Using a Packing List as a Weight List :
By adding details of the weight you can use a packing list as a weight list or weight certificate without any problem. Which details should be added to the packing list to use it as a weight list or weight certificate?
Net Weight of the shipment
Gross Weight of the shipment
Weight of the each package (such as pallets/boxes/crates/drums, etc.)
Packing List or Weight List for Letters of Credit Transactions :
Documents may be titled as called for in the credit, bear a similar title, or be untitled. For example, a credit requirement for a “Packing List” may also be satisfied by a document containing packing details whether titled “Packing Note”, “Packing and Weight List”, etc., or an untitled document. The content of a document must appear to fulfil the function of the required document.
Documents listed in a credit should be presented as separate documents. If a credit requires a packing list and a weight list, such requirement will be satisfied by presentation of two separate documents, or by presentation of two original copies of a combined packing and weight list, provided such document states both packing and weight details.
Packing list, is an international trade document, used to identify details of the shipment in terms of packaging. Packing list normally should not disclose any financial information regarding the shipment such as total amount of the cargo, unit price of the items or payments terms.